Key Features to Look For in Your Data Room Software

Your data room software is a unique due-diligence software that gives structure, organisation and a user-friendly interface to a lengthy and complicated process. When it comes to M&A tenders, capital raising and other corporate events, there are many documents that must be reviewed before a decision can be taken. The process of combining all this information is time-consuming and is prone to errors.

Fortunately, there are many essential features that can be used in making the review process much more efficient. One of the most crucial is a dependable Q&A tool that lets you add comments as well as questions and answers to all documents in the data room in real-time. The other is a range of security options, including fence view, screen lock and encryption. These will help in preventing unauthorised access and lower the risk of cyberattacks, or breaches that might occur after sensitive files leave the firewall of your business.

Another essential feature is flexible permission www.yourdataroom.org/real-estate/ settings that can be used based on role, folder and document level. For instance, you could wish to restrict access or downloading of spreadsheets to certain users and provide the option to viewers to add their own notes.

If you require more advanced features, go with a service that provides customisable security control. For example, iDeals allows you to add a custom watermark on all documents and configure a variety of user permissions including ‘view only’ modes including fence view, screenshot blocking, remote wipe and up to eight levels of document access control. It also supports multiple languages and comes with redaction built-in.