How to Successfully Hold Board Meetings
Board meetings are essential because the decisions taken by your board, which typically require a majority or even unanimous agreement is likely to be a significant influence on your business. This means you’ll have a lot of constraints to meet however, the majority of them are less challenging than you think.
In general any successful board meeting will require a lot of planning and planning prior to the meeting. If your board members aren’t prepared, they might struggle to conduct meaningful discussions at the meetings. This could result in your decision-making process being slowed down or even derailled. Distribute your board packets at least a few days before the meeting to prevent this.
At the start of the meeting the board chair must review any ground rules with participants (e.g. what time discussions can last, or how to make decisions). This will help everyone understand the rules, and help create a a positive atmosphere.
Reports are typically given in the next portion of an assembly. This could include financial statements, progress reports or any other pertinent information. The board chair should then announce each member’s name to be present, ensuring that a quorum is in place.
During this time the board will also review and discuss the minutes of the previous meeting. Once they’re done for approval, the board will be able to approve the minutes. Afterward any announcements or news that are relevant for the meeting at hand are shared. The presiding officer may close the meeting or call it off.
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